When you write in their voice they will listen!

I was watching a baseball game with some friends.  As the batter advanced to the plate I mentioned, “Watch this guy.  He’s got a .580 on base percentage against southpaws.  And the guy on the mound has a pitiful ERA of 8.60 against right-handed pull hitters.  I got nothing but blank stares.  For a moment I forgot my friends were from Ireland and knew about as much baseball as I did soccer.  I forgot one of the cardinal rules of communication.

Know Your Audience

Write in the voice of your audience.  Use the words they use in the way they use them.  When talking to computer programmers, it’s OK to use their lingo.  But if you’re trying to sell the exact same product to general business owners, avoid specialized tech terms as much as you can.  When coming across unfamiliar words or terms, most readers stumble.  If they stumble over words more than once or maybe twice, studies have shown that they simply decide to move on. 

Take this headline from a real advertisement,

“I’m impressed – Shell’s Caprinus® R Oil 40 keeps my EMD’s in better condition than any other oil I’ve used in 20 years.” 

Normally I would question the use of the term “EMD”.  But…this ad appears in a trade publication and targets marine engineers who work with large diesel engines.  EMD is a well-known brand in that industry.  Speak their language and you’ll grab their interest.

Don’t Be Misunderstood

As copywriters we, first and foremost, must be understood.  In fact, let’s take that a step further.  President William H. Taft had the mind of a copywriter when he said...

“Don’t write so that you can be understood; write so that you can’t be misunderstood.” 

The difference seems small but it is hugely critical. 

The renowned David Ogilvy said of copywriters... 

“Our business is infested with idiots who try to impress by using pretentious jargon.”  

You know the type.  They want to show how smart they are and end up out-smarting themselves.

Here’s a hint.  If you are writing to a non-specific, diverse audience, play it safe.  Stay with familiar words and phrases that are universally understood.  If you have a question, show your work to a sixth grader.  You’ll have your answer soon enough.

Many business owners need help in crafting their marketing, advertising, online web copywriting and content, press releases and the like.  I encourage you to find a good brand strategy consultant or professional copywriting service who can take what’s in your heart and your head and communicate it in a way that will let you reach your goal of educating your prospects and allowing them to conclude they should be doing business with you.

About the Author(s)

 Alan  Tarr

Alan Tarr is a former Madison Avenue copywriter who discovered it was more satisfying – and profitable – to own and market his own small businesses. He spent over 25 years operating three different companies before founding MoneyWords Marketing in 2001. He has spoken and written extensively on messaging and branding strategies including his 2007 book, The Seven Deadly Sins Of...

Master Copywriter and Communications Strategist., MoneyWords Marketing
How to Write Like Your Customers Speak